Process the three expert invoices while the apprentice listens.
In progressNew captureWatch the work.
Learn the why.
Sensei watches an expert clear real invoices, asks why at the right moments, and teaches that judgment to the next person.
Answer the apprentice’s questions about your decisions.
Waiting for captureEvery step, judgment call and guardrail linked to its evidence.
Created after the debriefAn apprentice applies the expert’s reasoning to fresh invoices.
Needs a Work MapDemo script · Three invoices. Three different decisions. One expert’s judgment captured and taught.
1 · Capture: process three invoices
Opening line: “I’m clearing three invoices before the payment run. They all look familiar, but each needs a different decision.”
INV 2041 · €700 office supplies → Approve for payment
Agent: “What lets you approve €700 without another approval?”
Answer: It matches our authorized quarterly order, and delivery is confirmed.
INV 2042 · €180 Claude, Project Atlas → Request approval · Project lead
Agent: “What must be documented before this can be released?”
Answer: The project, why the extra usage was necessary, and the project lead’s explicit approval. ‘Urgent’ on its own isn’t enough.
INV 2043 · €3,000 rent (usually €2,400) → Hold · Workplace / Facilities
Agent: “What would let you release this invoice?”
Answer: Facilities must confirm the increase against an updated agreement. If it’s incorrect, we need a corrected invoice.
2 · Debrief: answer what the screen didn’t show
Then confirm the apprentice’s one-minute teach-back.
Limit scope
Agent: “Does the €100 Claude limit cover each invoice or the total monthly spend per project?”
Answer: Total monthly spend per project, including earlier invoices.
Exception rejected
Agent: “What happens if the project lead rejects the exception or does not respond?”
Answer: Payment stays pending; Finance follows up.
Valid increase
Agent: “What if Facilities confirms that the rent increase is valid?”
Answer: Attach the evidence, obtain Finance approval for the revised amount, then release.
3 · Work Map: check the evidence
Each decision keeps its screen moment, the expert’s words, the rule, the responsible person and the release condition.
4 · Teach: an unseen case
New hire opens INV 2051: €90 Claude for Project Orion. €40 was already spent this month, so Orion reaches €130, €30 over the allowance.
Learner clicks Approve for payment (the invoice alone is below €100)
Agent: “Pause — the expert explained that the limit applies to monthly project spend. This invoice brings Orion to €130. What needs to happen before release?”
Answer: Learner adds the business reason and requests approval from the Project lead → tutor review passes → saved as Awaiting approval.