Sensei
MODULE 02 / DEBRIEF

The decisions behind the work.

Sabine · 01:38 captured · 10 observed moments

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Open questions 5 / 5

What is your personal approval limit? Does it apply per invoice, or to a cumulative total (for example per supplier, project, or month)?

The €700 approval needed no second sign-off, but the threshold and how it is measured were never answered. Without this, the rule cannot be applied to other invoices.

✓ Answer saved
“I can approve up to 1,000 euros.”

What exactly do you check before you say 'passt' and confirm (for example purchase order, delivery receipt, amounts, VAT, supplier details)?

The approval criteria were not stated, so the judgment behind confirming cannot be reproduced.

✓ Answer saved
“I check the VAT number and the delivery amount.”

When an invoice is above your limit and needs another approver, what do you do if that approver rejects it or does not respond (for example a deadline or reminder before the payment due date)?

The escalation and non-response handling are unseen, and they are needed for invoices above the limit.

✓ Answer saved
“I just resend it to them.”

Invoice 2042 went from 'Approved for payment' back to 'Ready for review'. Under what conditions do you reopen an approved invoice, and is there a cutoff (for example once payment has run)?

It is unclear whether this was a deliberate correction or a test reset. The reopening rules are unknown.

✓ Answer saved
“I don't know.”

If you flag a discrepancy on an invoice and it turns out to be valid (for example an agreed price change), how do you document it and proceed? Does it still need extra sign-off?

No discrepancy case was observed. The resolution path is needed for invoices that do not match cleanly.

✓ Answer saved
“I just write it per email to the CFO.”
TEACH-BACK / REVIEW BEFORE CONFIRMING

Here’s what I understood

These are the observed decisions and the reasoning you supplied:

“I can approve up to 1,000 euros.”
“I check the VAT number and the delivery amount.”
“I just resend it to them.”
“I don't know.”
“I just write it per email to the CFO.”
Original capture transcript & private gaps
Apprentice · Capture 00:00

Work as usual, I'll ask when you pause.

Sabine · Capture 00:20

Du würdest jetzt ganz normal durch deine Rechnungen gehen, durch dein Rechnungseingangsbuch gehen, wenn du längere Zeit nichts machst oder auch nicht sprichst, stell dir Rückfragen. Aktuell hört er mein Mikro, deswegen denkt er nicht, dass ich in Bedrängnis wäre.

Apprentice · Capture 00:37

Is everything okay, or are you just thinking something through?

Sabine · Capture 00:47

No, all good. Thank you.

Sabine · Capture 01:12

Hmm, jetzt kannst du, ähm, hier diese Rechnung zum Beispiel bestätigen. Ja, passt. Okay, bestätige ich. Der speichert sich im Hintergrund, was du getan hast, sämtliche Schritte, die dazu benötigt wurden. Ich geh aufs Nächste. Also, der Arbeiter ist ganz normal. Der ist nicht, nicht da, außer du gehst zum Beispiel hier in diesem Bereich.

Apprentice · Capture 01:12

What authorization level let you approve the seven hundred euro invoice without further approval?